Notice - Information for Vendors:
All entities, individual and/or business, must complete a Vendor Taxpayer Identification Number Request Form.
All prices submitted to Eastern Kentucky University shall be submitted on a delivered prepaid basis F.O.B. destination shown in the shipping instructions of the invitation, unless otherwise stated in the invitation.
Bids and proposals shall be enclosed in a sealed envelope. The solicitation number, opening date, and the name and address of the offeror must appear on the face of the envelope.
No work for Eastern Kentucky University shall be performed without a signed, offical purchase order from Eastern Kentucky Univeristy. Supplying any goods or services for Eastern Kentucky University without a signed offical purchase order is done so at your own risk and may not be reimbursed.
Eastern Kentucky University's Office of University Procurement COVID-19 Response for Solicitations and Vendors:
As part of Eastern Kentucky University's response necessitated by the COVID-19 pandemic, the following changes are being made to accommodate Procuremnet functions on campus:
- All buildings on campus have been closed to the general public effective March 17, 2020 to March 30, 2020. Vendors doing business with the University are not considered to be "general public" and will be allowed to continue some fuctions on campus. Vendors should coordinate with either the Department of University Procuremetnt or their Project Contact for how work will proceed until March 30, 2020.
- If you are responding to a Bid or RFP for the University, the prefrered method of delivering a proposal is vial US Mail. Our mailing address is:
Department of Unviersity Procurement
Commonwealth Building, Room 1411
521 Lancaster Ave.
Richmond, KY 40475
- If you wish to drop your proposal off in person, you will need to schedule this in advance. Please contact Jeff Burks, firstname.lastname@example.org, or call (859) 622-2047 to schedule a time to drop off your proposal.
- Pre-bid meetings and bid openings will still take place on campus as scheduled. All meetings will be held in the Commonwealth Building, First Floor Lobby. Vendors are encouraged to notify the appropiate buyer of their intent to participate prior to attending these meetings. Note: Vendors will be limited to two (2) representatives only. If a vendor needs to bring more than two (2) representatives, you must get prior approval from the buyer in advance. Any additional attendees outside of the alotted two (2) will be asked to wait outside of the meeting.
The University is operating in a changing landscape in its response to the COVID-19 pandemic. As uch, as stated policy is subject ot change as the situation evolves.
It is the vendors' responsibility to be in close communication with the appropiate buyer. The Buyer will issue Addenda to communicate any changes/revision to the Bid/RFP package. All Addenda issued will update the solicitation with the latest information concerning any changes such as due date, location changes, or other important information.
Any and all meetings held at the University with vendors will adhere to recommended safe practices by the University and will align wtih CDC recommended guidelines. More information can be found by visiting https://prepare4flu.eku.edu/helpful-links.
As the situation revolving around the COVID-19 pandemic continues to evolve, we urge any and all vendors to review the University's COVID-19 Information Page at https://prepare4flu.eku.edu/novel-coronavirus-2019-ncov.
Request for Information (RFI):
Request for Proposals (RFP) & Bids:
Request for Quote (RFQ):