Solicitations

Current Bids and Request for Proposals (RFP):

RFP 15-18 Annual Fund - Due: August 22, 2017; 2:00 PM (ET)

RFP 34-18 Library Print & Online Journals - Due: August 24, 2017, 2:00 PM (ET)

  • A copy of Attachment C can be provided in Excel format if requested.  Please email request to stephanie.sowders@eku.edu.
  • Addendum One (1)

RFP 55-18 University Uniform Rental Services - Due: August 29, 2017, 2:00 PM (ET)

RFP 56-18 Multi Factor Authentication Software  -  Due September 8, 2017, 2:00PM (ET)

EKU 57-18 Stoker Coal/Ash Removal - Opens: August 31, 2017, 2:00 PM (ET) 

EKU 60-18 Steam Line Replacement; MH35 to MH36 - Opens: August 24, 2017, 2:00 PM (ET) August 31, 2017, 2:00 PM (ET)

EKU 68-18 Coal Ash Removal - Opens: September 1, 2017, 2:00 PM (ET)


Request for Quote (RFQ):

RFQ 61-18 Master Teacher - Due: August 24, 2017, 2:00 PM (ET)

RFQ 62-18 External Evaluator - Due: August 24, 2017, 2:00 PM (ET)


Sole Source Declarations:

 


Bid Results:

EKU 06-18 Doctoral Regalia - Opened: August 3, 2017, 2:00 PM (ET)

EKU 59-18 Deaerator Tank Repair, Ramsey Building - Opened: August 23, 2017, 2:00 PM (ET) 


Information for Vendors

All entities, individual and/or business, must complete a Vendor Taxpayer Identification Number Request Form. By completing and submitting the form it will allow Eastern Kentucky University to issue payment to the vendor. Please use the link below for a copy of the Vendor Taxpayer Identification Number Request Form. For questions regarding this form please contact the Purchasing Office at (859) 622-2246.

 

Sealed bids are processed when the estimated amount of purchase equals or exceeds $40,000.00 (state funds) and $25,000 (federal funds). In addition, the Division of Purchases advertises bid openings in a newspaper of general circulation in the state or this web page, to be designated by the Division of Purchases. The announcement of bids to be published on the website or  in the newspaper shall contain the following information:

The invitation number

The name of the University

General description of items to be purchased.

Place from which the list of items, terms, and specifications can be obtained.

The notice is published not less than seven (7) days. Bid must be received in the Purchases & Stores office prior to the designated time and date. The Invitation For Bid must be signed in ink to be considered. Bids not conforming to this requirement are subject to rejection. Prices shall be submitted on a delivered prepaid basis F.O.B. destination shown in the shipping instructions of the invitation, unless otherwise stated in the invitation.

Bids and proposals shall be enclosed in a sealed envelope. The solicitation number, opening date, and the name and address of the offeror must appear on the face of the envelope.

Quotes:               

  • Purchases less than $3,499 - one (1) quote.
  • Purchases between $3,500 - $19,999 - two (2) quotes. Quotations can be accepted via telephone with appropriate attestation by authorized EKU personnel.
  • Purchases between $20,000 - $39,999 - three (3) quotes. Quotations must be provided in writing from potential vendors.
  • Purchases totaling $40,000 or more will require a formal bid or RFP process; bids will be used to select the lowest cost vendor, and Requests for Proposals (RFPs) will be used when factors other than price are considered in selecting a vendor.
  • When a department is unable to secure the required number of quotes, Purchase will post a public Request for Quotes.

Small Construction/Trade Services Project Quote Requirements:

Total Cost less than $20,000 - one (1) quote

Total Cost between $20,001 - $39,999 - formal quote process- contact Purchasing Office

Total Cost over $40,000 - contact Purchasing Office

Departments should send copies of quotes obtained to Purchasing. Whenever possible quotes should include the Banner requisition number. The Purchasing Officer will obtain additional quotes or process a bid/RFP when it is in the best interest of the University.

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