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Solicitations

Current Bids and Request for Proposals (RFP):

EKU 70-18 Mens Baseball 2018 Season Charter Bus Service - Due October 18, 2017, 2:00PM (ET)

EKU 76-18 Athletic Nutrition Bar - Due October 24, 2017, 2:00 PM (ET)

EKU 84-18 Student Recreation Center Athletic Flooring - Due: October 20, 2017, 2:00 PM (ET)

EKU 90-18 Women's Basketball 2017-2018 Season Charter Bus Service - Due: October 18, 2017, 2:00 PM (ET)

EKU 92-18 Trade Services - Electrician Services - Due: November 1, 2017, 10:00 AM (ET)

EKU 93-18 Trade Services - Painting Services - Due: November 1, 2017, 10:30 AM (ET) 

EKU 94-18 Trade Services - Welding Services - Due: November 1, 2017, 2:00 PM (ET) 

EKU 95-18 Trade Services - Boiler Technician Services - Due: November 1, 2017, 2:30 PM (ET)

EKU 96-18 Trade Services - Sheet Metal Services - Due: November 1, 2017, 3:00 PM (ET)

EKU 97-18 Trade Services - HVAC Services - Due: November 1, 2017, 3:30 PM (ET) 

EKU 98-18 Trade Services - Pipe Fitting Services - Due: November 2, 2017, 10:00 AM (ET) 

EKU 99-18 Trade Services - Plumbing Services - Due: November 2, 2017, 10:30 AM (ET) 

EKU 100-18 Trade Services - Insulation Services - Due: November 2, 2017, 2:00 PM (ET)

EKU 101-18 Trade Services - Excavation Services - Due: November 2, 2017, 2:30 PM (ET) 

EKU 102-18 Trade Services - Sprinkler Fitting Services - Due: November 2, 2017, 3:00 PM (ET)

EKU 103-18 Trade Services - Carpet Supply & Installation Services - Due: November 2, 2017, 3:30 PM (ET)

EKU 104-18 Trade Services - Millwrighting Services - Due: November 3, 2017, 10:00 AM (ET) 

EKU 105-18 Trade Services - Carpentry Services - Due: November 3, 2017, 10:30 AM (ET) 

EKU 106-18 Trade Services - Masonry Services - Due: November 3, 2017, 2:00 PM (ET) 

EKU 107-18 Trade Services - Natural Gas Compliance Services - Due: November 3, 2017, 2:30 PM (ET) 

EKU 111-18 Pesticides for The University Club at Arlington Golf Course - Due: October 30, 2017, 2:00 PM (ET)


EKU Planroom:

To view current EKU construction project opportunities, please visit the EKU Planroom: www.ekuplanroom.com

EKU 72-18 EKU Student Recreation & Wellness Center – Opens: September 29, 2017, 2:00 PM (ET), October 13, 2017, 2:00 PM (ET), October 31, 2017, 2:00 PM (ET)


Request for Quote (RFQ):

RFQ 89-18 ASLIE Interpreter Outreach Training Series - Due October 6, 2017, 2:00PM (ET)

RFQ 109-18 Intercom System Supply & Install - Due: October 20, 2017, 2017, 2:00 PM (ET) 

RFQ 110-18 Aluminum Storefront System Supply & Install - Due: October 20, 2017, 2:00 PM (ET) 


Sole Source Declarations:


Bid Results:

EKU 75-18 EKU Bypass Pedestrian Bridge - Opened: September 29, 2017, 10:00 AM (ET)

EKU 85-18 Perkins Building Conduit Installation - Opened: October 10, 2017, 10:00 AM (ET) 

EKU 86-18 Rec Center Communications Re-Route - Opened: October 10, 2017, 10:30 AM (ET) 


Information for Vendors

All entities, individual and/or business, must complete a Vendor Taxpayer Identification Number Request Form. By completing and submitting the form it will allow Eastern Kentucky University to issue payment to the vendor. Please use the link below for a copy of the Vendor Taxpayer Identification Number Request Form. For questions regarding this form please contact the Purchasing Office at (859) 622-2246.

Sealed bids are processed when the estimated amount of purchase equals or exceeds $40,000.00 (state funds) and $25,000 (federal funds). In addition, the Division of Purchases advertises bid openings in a newspaper of general circulation in the state or this web page, to be designated by the Division of Purchases. The announcement of bids to be published on the website or  in the newspaper shall contain the following information:

  • The invitation number
  • The name of the University
  • General description of items to be purchased.
  • Place from which the list of items, terms, and specifications can be obtained.

The notice is published not less than seven (7) days. Bid must be received in the Purchases & Stores office prior to the designated time and date. The Invitation For Bid must be signed in ink to be considered. Bids not conforming to this requirement are subject to rejection. Prices shall be submitted on a delivered prepaid basis F.O.B. destination shown in the shipping instructions of the invitation, unless otherwise stated in the invitation.

Bids and proposals shall be enclosed in a sealed envelope. The solicitation number, opening date, and the name and address of the offeror must appear on the face of the envelope.


The University enforces the following policies when seeking to purchase goods or services...

Quotes:               

  • Purchases less than $3,499 - one (1) quote.
  • Purchases between $3,500 - $19,999 - two (2) quotes. Quotations can be accepted via telephone with appropriate attestation by authorized EKU personnel.
  • Purchases between $20,000 - $39,999 - three (3) quotes. Quotations must be provided in writing from potential vendors.
  • Purchases totaling $40,000 or more will require a formal bid or RFP process; bids will be used to select the lowest cost vendor, and Requests for Proposals (RFPs) will be used when factors other than price are considered in selecting a vendor.
  • When a department is unable to secure the required number of quotes, Purchase will post a public Request for Quotes.

Small Construction/Trade Services Project Quote Requirements:

Total Cost less than $20,000 - one (1) quote required. Quotations must be provided in writing from potential vendors.

Total Cost between $20,001 - $39,999 - formal quote process- contact Purchasing Office. 

Total Cost over $40,000 - contact Purchasing Office

Departments should send copies of quotes obtained to Purchasing. Whenever possible quotes should include the Banner requisition number. The Purchasing Officer will obtain additional quotes or process a bid/RFP when it is in the best interest of the University.

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