Current Bids and Request for Proposals (RFP):

EKU 20-18 EKU Bypass Pedestrian Bridge Project - Opens: July 7, 2017, 10:00 AM (ET)

RFP 22-18 Consult Services - Due June 29, 2017, 10:00AM (ET)

RFP 23-18 DCBS Training, Consultation & Technical Assistance Title IV-E & Targeted Case Management-Due  June 29, 2017, 10:00AM (ET)

RFP 24-18 Forensic Interview - Due June 29, 2017 10:00AM (ET)

RFP 25-18 JSOCCP Training - Due June 29, 2017, 10:00AM (ET)

RFP 26-18 Consult Tech Assistant to DCBS (Jefferson Co. Region) - Due June 29, 2017, 10:00AM (ET)

RFP 26-18 Graphic Design Services -Due: June 30, 2017, 10:00 AM (ET)

RFP 27-18 Healthcare IT Management Service Provider - Due: July 20, 2017, 2:00PM (ET)

RFP 30-18 Bid Management System - Due June 23, 2017, 2:00PM (ET)

RFP 31-18 New Halls Interior Design Services - Due June 28, 2017, 2:00 PM (ET)

EKU 32-18 Price Contract for Unleaded Gasoline and Diesel Fuel - Due: July 13, 2017, 2:00 PM (ET) 

EKU 36-18 Biology Field Equipment - Due: July 12, 2017, 2:00 PM (ET) 

EKU 39-18 Human Anatomy Models - Due: July 12, 2017, 2:00 PM (ET)

Request for Quote (RFQ):

 RFQ 122-17 Plant Database - Due: June 29, 2017, 2:00 PM (ET)  

Sole Source Declarations:

Kopf Industries - Small Animal Stereotaxic Instrument

Life Technologies Corporation - QuantStudio 3 Hardware/Software

Elsevier - Online Journals and Database Access for Libraries

Bid Results:


Information for Vendors

All entities, individual and/or business, must complete a Vendor Taxpayer Identification Number Request Form. By completing and submitting the form it will allow Eastern Kentucky University to issue payment to the vendor. Please use the link below for a copy of the Vendor Taxpayer Identification Number Request Form. For questions regarding this form please contact the Purchasing Office at (859) 622-2246.


Sealed bids are processed when the estimated amount of purchase equals or exceeds $40,000.00 (state funds) and $25,000 (federal funds). In addition, the Division of Purchases advertises bid openings in a newspaper of general circulation in the state or this web page, to be designated by the Division of Purchases. The announcement of bids to be published on the website or  in the newspaper shall contain the following information:

The invitation number

The name of the University

General description of items to be purchased.

Place from which the list of items, terms, and specifications can be obtained.

The notice is published not less than seven (7) days. Bid must be received in the Purchases & Stores office prior to the designated time and date. The Invitation For Bid must be signed in ink to be considered. Bids not conforming to this requirement are subject to rejection. Prices shall be submitted on a delivered prepaid basis F.O.B. destination shown in the shipping instructions of the invitation, unless otherwise stated in the invitation.

Bids and proposals shall be enclosed in a sealed envelope. The solicitation number, opening date, and the name and address of the offeror must appear on the face of the envelope.


Purchases up to $5000- one (1) quote

Purchases over $5,000 up to $24,999 - three (3) quotes

Purchases over $25,000 - contact Purchasing Office

Small Construction/Trade Services Project Quote Requirements:

Total Cost less than $20,000 - one (1) quote

Total Cost between $20,001 - $39,999 - formal quote process- contact Purchasing Office

Total Cost over $40,000 - contact Purchasing Office

Departments should send copies of quotes obtained to Purchasing. Whenever possible quotes should include the Banner requisition number. Telephone quotes are acceptable but should be documented and signed by the individual who obtained the quote. The Purchasing Officer will obtain additional quotes or process a bid when it is in the best interest of the University.