Bids and Quotes

Current Opportunities:

RFP 01-17 Elevator Maintenance & Service, Due July 14, 2016, 2:00 PM (ET)

RFP 06-17 Telford Hall Study Room Re-Design, Due June 30, 2016, 2:00PM (ET) 

EKU 09-17 Model Lab School Bus Maintenance & Inspection, Due July 7, 2016, 2:00PM (ET)

    EKU 10-17 Lancaster Ave/Barnes Mill Rd Mast Arm Traffic Signal, Opens: July 1, 2016, 11:00 AM (ET)

    EKU 11-17 Coates Building Cooling Tower, Opens: June 24, 2016, 2:00 PM (ET)

    EKU 14-17 EKU Police Department Renovation - Phase II, Opens: July 1, 2016, 10:00 AM (ET)

    EKU 18-17 Carpet for EKU Grand Campus, Opens June 29th, 2016, 2:00 PM (ET)

    EKU 20-17 Temporary Parking Lot, Vicker's Drive, Opens: June 30th, 2016,  2:00 PM (ET)

    EKU 21-17 Temporary Parking Lot, Summit Street, Opens: July 5th, 2016, 2:00 PM (ET)

    EKU 24-17, Home Demolitions, Summit St./University Dr., Opens: July 19th, 2016, 2:00 PM (ET)

    EKU 25-17, Temporary Chiller Installation, Burnam/Sullivan Halls, Opens: July 11th, 2016, 10:00 AM (ET)

     Sole Source Declarations:

    C-Tech Associates, Inc. Juvenile Training Program

    Malwarebytes Corporation, Malwarebytes Endpoint Security



    Bid Results:

    EKU 18-17 Carpet for EKU Grand Campus, Opened: 06/29/16, 2:00 PM (ET)

    EKU 20-17 Temporary Parking Lot, Vicker's Drive, Opened: 06/30/16, 2:00 PM (ET)


    Sealed bids are processed when the estimated amount of purchase equals or exceeds $40,000.00 (state funds) and $25,000 (federal funds). In addition, the Division of Purchases advertises bid openings in a newspaper of general circulation in the state or this web page, to be designated by the Division of Purchases. The announcement of bids to be published in the newspaper shall contain the following information:

    The invitation number

    The name of the University

    General description of items to be purchased.

    Place from which the list of items, terms, and specifications can be obtained.

    The notice is published not less than seven (7) days. Bid must be received in the Purchases & Stores office prior to the designated time and date. The Invitation For Bid must be signed in ink to be considered. Bids not conforming to this requirement are subject to rejection. Prices shall be submitted on a delivered prepaid basis F.O.B. destination shown in the shipping instructions of the invitation, unless otherwise stated in the invitation.

    Bids and proposals shall be enclosed in a sealed envelope. The solicitation number, opening date, and the name and address of the offeror must appear on the face of the envelope.


    Purchases up to $5000- one (1) quote

    Purchases over $5,000 up to $24,999 - three (3) quotes

    Purchases over $25,000 - contact Purchasing Office

    Small Construction/Trade Services Project Quote Requirements:

    Total Cost less than $20,000 - one (1) quote

    Total Cost between $20,001 - $39,999 - three (3)quotes

    Total Cost over $40,000 - contact Purchasing Office

    Departments should send copies of quotes obtained to Purchasing. Whenever possible quotes should include the Banner requisition number. Telephone quotes are acceptable but should be documented and signed by the individual who obtained the quote. The Purchasing Officer will obtain additional quotes or process a bid when it is in the best interest of the University.