Purchases & Stores
The Division of Purchases & Stores provides procurement of the best value goods and services through competitive pricing and timely efficient deliveries to the University Community in a professional manner while following strict adherence to Kentucky Laws.
News and Important Updates:
Change in Procurement Guidelines
The Division of Purchases and Stores is pleased to announce that the University has selected US Bank as its new banking partner. The transition from our current banking partner, PNC, to US Bank is in process and will be fully implemented April 1, 2017. In conjunction with this change the University will be implementing new federal regulations, known as Uniform Guidance (UG)which will have an impact on our current procurement guidelines. If you have any questions/concerns please contact Andrea Cashell at 859-622-4484 or firstname.lastname@example.org
Changes will impact all purchases in the following ways per Uniform Guidance (UG):
- Individual transaction limits on University credit cards will be decreased to $3,499.
- The limit on direct pay requests will be increased to $3,499 (note some exceptions apply)
- Purchases that do not require a contract and total $3,500 will be handled through Banner purchase requisitions and are subject to a competitive process as follows:
- Purchases totaling between $3,500 and $19,999 will require two quotes from potential vendors; with appropriate attestation by authorized EKU personnel, these quotes may be obtained via telephone.
- Purchases totaling between $20,000 and $39,999 will require three quotes from potential vendors; these quotes must be submitted by vendors in writing.
- Purchases totaling $40,000 or more will require a formal bid or RFP process; bids will be used to select the lowest cost vendor, and Requests for Proposals (RFPs) will be used when factors other than price are considered in selecting a vendor.
- When a department is unable to secure the required number of quotes, Purchasing will post a public Request for Quotes.
Eastern Kentucky University will be implementing new federal regulations, known as Uniform Guidance, and replacing OMB Circular A-110. The University has elected to utilize the grace period and delay this implementation until July 1, 2017. In the interim, the University’s existing policies and procedures and the OMB circulars will continue to apply. In the meantime the university shall modify and develop procurement procedures to become consistent with the Uniform Guidance. The Division of Purchases & Stores will be phasing in Procurement procedures which will go into effect July 1, 2017. If you have any questions/concerns please contact Andrea Cashell at 859-622-4484 or email@example.com
New Office Supply Products Partner
Starting on February 27, 2017, Eastern Kentucky University will be transitioning from Office Depot/ Office Max to Staples Business Advantage as our preferred partner for all office supply products. In an effort to help ease the transition for University departments, EKU Division of Purchases & Stores and Staples Business Advantage is offering an e-registration link to help quickly setup your Staples user profile. Establishing an online ordering account is required in order to gain access to EKU’s special contract pricing and to place online orders. Staples is also offering EKU employees access to these new exclusive savings on thousands of products.
E-Registration Link: https://register.staplesadvantage.com/c/s?RegFormId=qwoAgl